UTHealth Astra Resource Scheduler – Astra Cloud
application access: UTHealth Resource Scheduler – Astra Cloud. Use the MMS – MSB, MSE, JJL Event Request Form to
reserve rooms located in MSB, MSE, and JJL. Use the SRB
(IMM) Event Request Form to reserve rooms located in SRB
(IMM). For other UTHealth locations, use the appropriate
event request form for those locations. If Non-UT and/or
Vendors participating in the event, use the UTHealth
Solicitation & Cooley Center Requests form.
When a ‘Request for additional information’
email is generated in Astra Resource Scheduler, the customer
will be given two business days to respond or the event
request will be automatically declined.
All PENDING room/resource reservations need to have actions
completed within one week or the reservation is subject to
Cancellation.
If a reservation needs to be changed, cancelled or
rescheduled, please send all of the details outlining
the new request to
[email protected]. One of our schedulers will assist you within two business
days. For changes, cancellations or reschedules needing
immediate attention, in addition to sending details to
[email protected], contact a scheduler directly at 713-500-5048.
If a room is scheduled for recurring meetings and one or
more of the meetings is cancelled but the notification to
release the room reservation is not submitted to
[email protected], the remaining scheduled meetings are subject to
cancellation for the entire event’s scheduled
meetings.
No furniture is to be moved without prior approval from
Conference Operations. For approval request, please send a
detailed email to
[email protected].
ALL reservations for rooms end at 5 minutes before the top
of the hour or 5 minutes before the half-hour. Dismiss your
meeting on time as a courtesy to the next group coming into
the room. This is critical to all classroom, conference room
and lecture hall reservations. Conference Operations
reserves the right to dismiss classes that run past the
reserved time when another lecture or meeting is waiting to
begin.
No Events will be approved in MMS buildings on Full Closure
holidays